The short answer
On your phone, choose Doctor dictation and tap the microphone. Wait until DictaMed shows that recording has started before you speak. Once you stop, read the complete transcript, especially the ending, and correct any errors before creating a clinical note.
Prepare the phone and the encounter
Use a private place, a stable connection and an authorised device. Follow local policy for clinical data and patient conversations. Doctor dictation and conversation capture are different modes; choose the mode that matches who will be speaking.
If you know which note you need, choose Fast Track, Emergency or Ward Round before you begin. Keep the relevant observations and results to hand. Speech is usually easier to capture when the phone is close to you and the room is quiet.
Start, speak and stop deliberately
After tapping the microphone, look for the active recording indicator and timer before you begin dictating. The phone may need a moment to grant microphone access or connect the live transcript. The first words can appear on screen later than the recording starts.
Dictate the presenting problem, timeline, relevant background, your findings, tests, assessment and actions. State numbers with units and distinguish “given” from “planned”. Stop only after the disposition and follow-up have been said. Avoid assuming that a short pause means the recording has ended.
Check the complete transcript
The live words help you notice recognition problems, but the full transcript after Stop is the source to review. Check its opening and ending, compare it with what you remember saying and correct any missing or misheard clinical facts. If a section was missed, add audio or context before generating the note.
A mobile browser can lose a session when a call, permission change or network interruption occurs. If the recording appears incomplete, do not create a final note from an assumed ending; use the available source to restore the missing details first.
Common questions
Should I speak as soon as I tap?
Wait for the active recording state. Microphone permission and live text can take time to connect.
Does live text replace transcript review?
No. Review the full transcript after stopping, especially the last part of a long dictation.
Sources and product details
These guides describe DictaMed’s current workflow and general documentation principles. Follow your workplace policy and use clinical judgement for each patient.