01 / 06
How to dictate an emergency department note
A practical workflow for Australian doctors: capture the presenting problem, chronological history, examination, results and active ED plan without losing clinical detail.
6 min readRead guide
DictaMed guides
Clearer clinical notes, from capture to review.
Twenty practical guides for Australian doctors using DictaMed. Capture a complete source, choose the right note structure, check an AI draft and understand temporary transcript storage.
These are product and documentation guides. They do not replace clinical judgement, local policy or professional guidance.
Recording and source capture
Get the complete clinical story into a source you can review.
02 / 06
How to dictate a clinical note on your phone
Set up a mobile dictation, confirm the microphone is recording, and check the full transcript before creating a clinical note.
5 min readRead guide
03 / 06
Pause, resume and add more audio to a DictaMed note
Continue a clinical dictation without merging the wrong patient encounter or losing the order of events.
4 min readRead guide
04 / 06
Combine dictation with pasted text, an image or a PDF
Bring relevant results or history into a DictaMed draft while checking the origin and accuracy of each source.
5 min readRead guide
05 / 06
Doctor dictation or conversation capture: which should you use?
Choose the right source mode and handle patient conversation notice and consent according to your setting.
4 min readRead guide
06 / 06
What to do when a medical transcript is incomplete
Find a missing ending or interrupted audio and restore the clinical source before generating or using a note.
5 min readRead guide
Clinical note templates
Choose a structure that fits the encounter and its reader.
01 / 05
Fast Track, Emergency or Ward Round: which note template fits?
Compare DictaMed’s three clinical note structures and choose the one that matches the encounter, not simply the shortest output.
6 min readRead guide
02 / 05
What belongs in a Fast Track clinical note?
A focused ED note structure that retains the relevant history, findings, care and reassessment without turning the presenting problem into a plan.
5 min readRead guide
03 / 05
How to structure an Emergency clinical note
Place ED history, current examination, completed and pending tests, assessment and active plan in their proper sections.
6 min readRead guide
04 / 05
How to structure a Ward Round progress note
Document interval change, active problems, results, safety considerations and actions in a readable inpatient note.
5 min readRead guide
05 / 05
Can you change a clinical note template after dictating?
Switch between Fast Track, Emergency and Ward Round and verify that the reformatted note keeps the same source facts.
4 min readRead guide
Accuracy and review
Find omissions, misplaced facts and unsupported statements before use.
01 / 07
How to review an AI-generated clinical note safely
A practical review checklist for doctors using DictaMed: compare the transcript, source context and note before adding anything to the official clinical record.
7 min readRead guide
02 / 07
How to correct a medical transcript before making a note
Fix misheard terms, numbers and missing context in the reviewed source, then check the clinical note against it.
5 min readRead guide
03 / 07
Check medicines, doses and allergies in an AI clinical note
Review whether a medicine was regular, administered, prescribed, considered or withheld, with the correct dose and allergy status.
5 min readRead guide
04 / 07
Three clinical note checks: age, laterality and negation
A focused accuracy check for patient age, left versus right, and words that reverse the meaning of a finding.
5 min readRead guide
05 / 07
Keep pre-arrival care separate from ED examination and treatment
Show what happened with a GP or paramedic before arrival without attributing it to the treating ED doctor.
5 min readRead guide
06 / 07
Document investigations, results and pending tests clearly
Keep tests ordered, results available and follow-up responsibility distinct in a clinical note.
5 min readRead guide
07 / 07
Remove repetition from a clinical note without losing detail
Turn a long dictation into one clear clinical story while preserving each material finding, action and result.
5 min readRead guide
Privacy and final record
Understand temporary drafts and complete the authorised record.
01 / 02
What happens to a DictaMed transcript after recording?
Understand the DictaMed workflow for audio, encrypted temporary transcripts and drafts, manual deletion, the 24-hour limit and the official medical record.
6 min readRead guide
02 / 02
From DictaMed draft to the official medical record
Review, copy and finalise a temporary note in the authorised clinical system before its 24-hour expiry.
5 min readRead guide